Sample Letter for a Secondhand Smoke Survey
This sample letter is designed to be adaptable for various audiences and purposes. Remember to tailor it to your specific needs, replacing the bracketed information with your own details. Consider adding your organization's logo for enhanced professionalism.
[Your Organization's Letterhead/Logo]
[Date]
[Recipient Name/Title (if known), or "Dear Resident/Participant"]
[Recipient Address]
Subject: Invitation to Participate in a Survey on Secondhand Smoke Exposure
Dear [Recipient Name/Title or "Resident/Participant"],
Our organization, [Your Organization's Name], is conducting a survey to better understand the impact of secondhand smoke exposure in [Geographic Area – e.g., our community, this building, the workplace]. Your participation is crucial in helping us gather vital information to inform future initiatives aimed at improving public health and well-being.
Secondhand smoke is a serious health concern, affecting not only smokers but also those around them, particularly children, the elderly, and individuals with respiratory conditions. This survey will help us assess the current levels of exposure and identify strategies to mitigate its effects.
The survey is completely anonymous and confidential. Your responses will be used solely for aggregate data analysis and will not be linked to your identity. It should take approximately [estimated time to complete] to complete.
[Optional: Briefly explain the purpose of the survey and how the findings will be used. For example, "The data collected will inform the development of a new smoke-free policy for [Location] or "Your feedback will help us understand the prevalence of secondhand smoke exposure in [Location] and design targeted interventions." ]
You can access the survey online at [Survey Link]. Alternatively, a paper copy of the survey is available upon request. Please contact us at [Phone Number] or [Email Address] to request a paper copy.
The deadline for completing the survey is [Date]. We appreciate your time and cooperation in this important public health initiative. Your contribution will significantly contribute to a healthier community.
Sincerely,
[Your Name/Title]
[Your Organization's Name]
[Your Organization's Contact Information]
Possible Additions/Modifications:
- Incentives: Consider offering a small incentive for participation (e.g., a raffle entry, a gift card). Clearly state this in the letter.
- Translation: If your target audience includes non-English speakers, provide the letter and survey in their native languages.
- Accessibility: Ensure the survey is accessible to individuals with disabilities (e.g., screen reader compatible). Mention this in the letter if applicable.
- Specific Questions: If the survey focuses on a particular aspect of secondhand smoke (e.g., exposure in multi-unit dwellings, workplace exposure), highlight this in the letter.
This detailed sample letter provides a strong foundation for your secondhand smoke survey. Remember to review and adapt it to meet the specific needs of your project.
